TMBC Monthly Meeting July 2022

Toowoomba Mountain Bike Club Monthly Meeting

28 th July 2022

Location: Mouse Proof Brewery

Attendees: David Warner (president) Waide (VP) Samantha Spooner (Secretary) Justin (Socials) Mick

Kelly (Trail Maintenance) Matt (Treasury) Casey and Aiden Dallas, Mark Burke.

Apologies: Tony White (Grants Officer)

Declared open: 6.55pm

Presidents Report – David Warner

Most of the grants have come through. Tony has worked really hard on that.

We have been able to do some decent work to Dirty Granny, which is almost completed and getting

into the works on Canyonero and between those have done the upgrades to Frenzy – these were

done mostly using the profits from last years race.

I have met with council in regards to the master plan – The council will be coming for a Trail walk to

work out the environmentally sensitive areas, once this is done we work between the design phase,

this will most likely be within the next 6 month – year to go to tender.

We will be getting input/suggestions through the next few meetings to then take to council.

60k of Trail network – Middle of frenzy that was disrupted by the fire road should be on the top of

the list to get done using a part of the Grant money – potentially for a full realignment for smoother

running.

Treasury Report – Dave and Matt

We currently have 90k in our account for the club, predominantly for Grants. 15-20k is spendable

cash which will be utilised for the awning off the shipping container in the middle of the park to

create a bit of a hub there – we are still waiting on quotes for that.

Tony is doing amazing work to get that funding coming in.

We have another grant (Gambling grant- for flood repairs, hopefully into Dan-o-mite) to submit the

annual reports for – we have had to go back to redo about 4years worth of BAS so once that’s

finalised that can be approved.

Trail Maintenance Report – Mick Kelly

We are needing to organise better transport in and out of Jubilee Park – which we will try to

organise a maintenance day/meeting after the downhill so organise the logistics. Potentially looking

into getting a more efficient spraying system.

Looking into the vegetation and timing to start spraying etc. probably aiming for spring to start that

part.

There has been some good work on top shelf and hyperlink and fries.

From council there has been mention of a part of the new 30ks of trails being built to then have

them do bi-annually maintenance. We will look into getting an idea of the scope of work they plan to

do to then hopefully be more specific in the details, eg. Measurements for brush cutting etc.

We are hoping to organise some maintenance specific days with some volunteers. Once what

council says they are doing gets done we can look into getting people in to help build etc. encourage

the kids to get involved.

Hoping to get some new blood/community involvement for the trail maintenance days.

Once canyonero is done there should be more incentive to get more done – needing to get stuck

into the bottom trails. Maybe just focus on one or two trail at a time.

Wanting to get on top of everything prior to Summer.

Looking into days like brush cut and beers and bringing back club fun days, probably on a Friday

afternoon. We will look into better ways to get people/equipment in and out on those days.

SEQ Downhill

Race run is Frenzy-Hot Rod-Frenzy. Currently 130 riders booked in which is less than last year,

potentially a sign of the two-day event costing more for accommodation, shuttles etc. there is also

another race the same day.

Car parking update

Really great support from the Withcott hotel, who own a lot of the land around them. Council came

back needing another event permit for the camping etc. full management plan in place, Withcott

hotel have paid for traffic plan, we are paying for toilets etc. Camping is free as a bit of a trial run this

year. The Withcott Hotel paid for the traffic management plan and in return we are doing the

presentation at the pub.

Pick up point is from there with Registration being at the top of the hill.

Bunting is all done as well as the parking plan/rego and camping is on the website.

We have Matt from Frenzy Shuttles his son Baden and Rob driving the shuttles as well as we have

the 3 BMS shuttles for Sunday. St Marys Toowoomba has loaned us two buses and racks which we

will give back in ways of coaching/guides to be organised at a later date.

We are currently able to run 120-150 riders per hour on the day.

We are needing more volunteers for Marshalling, especially on Sunday.

There is a coffee and food van organised for Sunday, and we will be organising a BBQ for Saturday.

Hopefully we will be able to raise more money for Ellie.

There will be photography on Sunday but not currently on Saturday.

First aid is organised for both days. Mark will be around with the pilarus for riders etc.

6.30am – 8.00am shuttling up to Harvey – every second trip back down to Amos the buses will swing

by the carpark to collect spectators to take to Amos Road.

We will be running a Museum piece in the event village from Johnny Sprockets.

General other notes

The next club meeting will be the 25 th of August – the last Thursday of every month.

We are still needing another couple people to fill some roles in the TMBC committee – Events/Trail

Maintenance and Socials.

Casey has mentioned he is keen for Trail Maintenance.

We will touch base again after the SEQ Downhill in regards to Fox on Rocks – the park is booked for

it however potentially talking about turning it into a female club event. Between now and then

having a few more club fun days creating a more family friendly environment, mums riding with

sons, dads/daughters etc. using the timing equipment.

Looking into getting a calendar events section would be great up on the website including

maintenance days, club events etc.

Extra Note from Waide (VP): Thank you to President Dave for the effort and work he has done to

date with this event.

Meeting Closed: 7.59pm

TMBC Monthly Meeting - January 2022

2022 January Monthly Meeting

Date: 20/01/22 7:15PM

Location: Virtual – FB Messenger

Attendees: David Warner (DW), Cameron Carlile (CC), Gillian Chesterfield (GC), Matt McColley, Damien Cann (DC), Tony White (TW).

Apologies: Waide Brennan, Mani Agrotis.

Minutes:

Declared open by DC at 7:01pm

Presidents Report

Welcome to the first meeting of 2022. Vegetation growth in the park is very aggressive. Thanks to Gillian, Mick Kelly, and all the other maintenance volunteers who have made such a concerted effort to keep the park open over the summer period. Blue Sky training postponed again due to COVID, now scheduled for late February. Discussions have been happening in the background with Chris Thompson regarding the upcoming inter-schools competition.

Secretary’s Report

Gmail audit underway, with deletion, and or blocking of all messages regarded as spam, and outdated items no longer required for club business. This is being done in an attempt to remove legacy traffic and ensure that we don’t miss important messages such as grant and accounting action items.

I have met up with various past presidents and maintenance coordinators over the last 6 months in an attempt to document a history of the Jubilee Park trails. I found this endeavour to be a very rewarding and humbling experience, and I am pleased to announce that I have now completed the project. The project took approximately 80 hours and the finished product, “The Park, Lower Trails, and Upper Trails” can be found at www.tmbc.org.au.

Treasurers Report

Club financial health - $38k in surplus.

Grant Officer Report

Active Grants

Environmental Grant - $5k

Australian Sports Foundation Grant. -$7.5k

Matt and Tony to work offline on the grant audit and acquittal.

Trail Maintenance Report

• Invoices in for chemical spraying equipment - $2k

o GC and Mick Kelly have been spraying the trails.

o Mick has an AgChem licence.

DW commented that Dean from TRC notified the club that an AgChem licence is only needed for electrical powered spraying equipment. As long as we continue to use pressure packs then no licences are required.

DC commented that in order to utilise chemicals we need to store the safety data sheet with the chemical. DC to download SDS off Chemwatch.

• Group discussion surrounding snipping Vs spraying.

o GC advised that spraying has been far more successful over the last 8 weeks than snipping.

o Average trail takes under 2 hours to spray in comparison to 6 hours plus for snipping.

o One issue that did come up was that if spraying is undertaken, then care needs to be taken to ensure that the cut grass isn’t covering new growth as the application will fail.

A 2-4 week gap is required between snipping and spraying.

o GC and MK have been using ute with a pod for water. 1 x driver and 2 x spraying is a good manpower ratio.

o Current application should last until April/May.

• With the current rates of growth

o Snipping – every 4-6 weeks

o Spraying every 3-4 months.

• We haven’t yet made it to the Northern side of the park. We need to put some pressure on TRC for assistance.

• 15L back pack can do 20 mins of spraying, i.e Danomite took 6 backpacks. Biggest burden is water access.

• DC made note that FEP have strategically place 20L water drums around Redwood, most likely for the purposes of weed management.

• DC suggested a vote on purchasing a trailer to tow with an E-bike to spray the green trails. GC advised that these trails are easy to do with a backpack sprayer, and that the hard ones are the blue and black trails, which a trail wouldn’t work on and that it is probably not a viable option, the vote was unanimous against a trailer.

• DW asked whether a heavier mix could be used. GC received the current mix ratio form a weed expert, and it seems to be working.

Letter of Assistance - TRC

• TMBC letter to TRC Councillors to be sent – Assistance with park maintenance.

Top Shelf storm damage rectification

• TMBC to rectify as initial grant funding for the bridge went to the skills park

• Request for quote for damage rectification

o Trailworx has a rectification solution prepared

• Consult TRC to rectify waterway that leads to trail

• Touch base TRC with risk mitigation

• Due to it being a green trail – trail to be closed immediately

• Consult TRC as to access to any grants to fund damage rectification – Trent

• Investigate the possibility of consulting with TRC project services

Signage

• Requests for quotes

o 4 x Trail closed signage

o 4 x 4 and 3 x 3 quick shade with club logo

Racing

Park Bookings

• PRIORITY

• Submit seasonal park bookings for Summer and Winter

• Submit individual park bookings for;

o Superflow

o Gravity Enduro

o SEQ Dowhill

o Fox on Rocks

• Local Laws access application for;

o Superflow

o Gravity Enduro

o SEQ Downhill

o Fox on Rocks

December Summer slam

• 27 riders

• Great success, everyone had a great afternoon

• Damien’s first Commissaire

• Entry fees covered the running cost of the event

• Purchase of a TMBC branded quickshade

o DC to source quote

January Summer Slam

• Due to Omicron surge, push to Feb

• Subcommittee to plan

Fox Superflow Toowoomba

• Dave to contact Jo Parker from Rocky Trail to organise possible sponsorship from the Withcott Hotel

• Race design and preparations well underway

 Friday – Academy (Juniors)

 Saturday – General Racing

 Sunday – Pro stage

Interschool Racing

• Chris Thompson (Mt Lofty – POC)

• 2022, multiple schools have registered interest

• TMBC to provide SME oversight

• TMBC to possibly run some events

• Sub Committee to be formed with School teachers

Grassy Knoll Hub

• TW has a design for the hub

• Request to be sent out for 3 quotes for construction – TW

• Club funds to be used for the construction - $16k approx

• TRC minimum standards must be met – TW design adheres to standards

Bridge St Amenities Block

• TRC has delayed construction again.

Interim Vice President

• Interim Vice President to be announced due to Cam departing the position March 31.

• AGM is in April

• Gillian Chesterfield nominated by Damien Cann

o Gillian Accepted the nomination, seconded by CC,MM,TW

• Cam to train exec members on timing gear before he departs the position

Meeting Closed at 8:45pm

TMBC Monthly Meeting - November 2021

2021 November Monthly Meeting

Date: 24/11/21 7:15PM

Location: Mouse Proof Brewery

Attendees: David Warner (DW), Mani Agrotis (MA), Waide Brennan (WB), Gillian Chesterfield (GC), Matt McColley, Juliet Redding, Matt Houghton, Brett Cotter, Mal Campbell

Apologies: Damien Cann, Cameron Carlile (CC), Tony White (TW).

Declared open by DW at 7:45pm

Presidents Report

Welcome to the final meeting of 2021. A lot of rain, a lot of grass growing quickly. Big efforts by club Vollies to get snipping and keep as many trails open as possible. This was achieved both with ad hoc efforts by single people taking time off work to snip sections, culminating in a Club maintenance day, complete with a good old BBQ. Some issues surrounding Friends of Escarpment Parks, which we will cover in detail during this meeting.

Treasurers Report

$33k in Club funds. $1500 to go back to members for North Face Refunds. Cam doing refunds tonight. TRC still to pay $9k for realignment work, invoice sent in.

Trail Maintenance - Ongoing

Grassy Knoll container ventilation

Capped or ventilated, Bigger job than first thought

Gazebo is going over the top of the container, Approach Chris Jannusch for advice.

Jumps on Viper

Completed by Damien and Brad,  Still not perfect, but a bit smoother

Hyperlink creek “B line”

Waide cut in an easier alternate line.  TRC wanted a “B line” at the crossing so that Hyperlink can form part of a Green Loop

Brett and Juliet advised that Hyperlink is a solid Blue line, and that the creek crossing is actually a Black feature. Further investigation required.

Lower trails still needing attention

 Rollercat – Veg Management and trail maintenance

 Canyonero – Veg management

Fries Alignment Concept

Fries extended as a one way trail all the way to the concrete drop. To be completed early 2022.

Cheesy Alignment Concept

Possibly a contentious issue, Realignment to be designed ,and work shopped early 2022

Outsourcing Maintenance

Trailworx quote for 80 hours @ 65p/h of vegetation management - $5k + gst

Brett will provide an ongoing report each day on progress

Top Shelf, Anonymous, Canyonero, Granny, Hyperlink - priority trails

Blue Sky Maintenance Course

Should go ahead once COVID restrictions lift, Funded by AusCycling

Maintenance Coordinator Position

Still Vacant, Damien sent out a membership wide call for assistance - No takers

Majority of work is currently being done ad hoc by club members

Brainstorming on Maintenance attendance

 QR code to donate placed in strategic areas of the park?

 Monthly donations?

Share maintenance day invites to Public FB page?

Workshop offline

Duke of Edinburgh

Juliet’s daughter is currently undertaking the Duke of Edinburgh

She is keen to assist in some re-vegetation in the park

 Contact TRC to source native plants

Workshop offline

Social Rides - Ongoing

E-Bike fortnightly ride

Damien, John Willis, and Chris Hadzi running the rides

Not a great deal of interest yet, but we will keep it going to grow it over time

Club Regular ride

Email sent out to membership asking for assistance for guides - No response’s so far

Locally produced merchandise

WB has done a design, WB to follow up

Racing

Summer Slams

Upper Park Dec 19th – Damien Commissaire

Lower Park Jan 16th - Dave Commissaire

Prep requirements - BBQ, Trails ready, Risk assessment and emergency management plan review

Grassroots social aspect the priority,

Frenzy MTB Possible main sponsor - Club to buy some shuttle passes

Park Bookings need to be confirmed for next year’s events

G.E, Superflow etc

Adventure Racing

WB suggested a possible adventure race next year

Workshop the idea early 2022

Revisit the concept of an main event coordinator, and a;

o DH Coordinator

o XC Coordinator

o Enduro Coordinator

Interschool Racing

Chris Thompson Mt Lofty - POC, 2022, multiple schools have registered interest

TMBC to provide SME oversight, TMBC to possibly run some events

Sub Committee to be formed with School teachers, TMBC Reps

Meeting Closed at 8:58pm

TMBC Monthly Meeting - October 2021

2021 October Monthly Meeting

Date: 27/10/21 7:09PM Location: GTH Financial

Attendees: David Warner (DW), Cameron Carlile (CC),Damien Cann, Tony White (TW), Gillian Chesterfield (GC), Matt McColley.

Apologies: Waide Brennan (WB)

Minutes: Declared open by DC at 7:09pm

Presidents Report

TRC acquired funding for the Toowoomba Mountain Bike Master Plan (TMBMP) - AUD $6 600 000 (6.6 Million), 3.3 Million from a Federal Grant, 3.3 Million from TRC and Lockyer Valley Regional Council (LVRC).

A meeting will be held between TRC, LVRC, and TMBC on Friday 29th Oct regarding first steps on the implementation of the TMBMP. TMBC will be pushing to be included as a primary stakeholder in the roll out of the design and build.

Following on from the finding announcement DW met with Mark, the representative of the Withcott Hotel. Mark indicated that he is keen to assist TMBC as a sponsor for any events, and/or MTB specific activities. There is also an intention for a MTB resort type of operation to be built behind the Withcott Pub.

It may be feasible to conduct some of the Monthly Meeting at the Withcott Pub.

Trails have enjoyed a great run for the last few weeks, enjoying a great balance of dirt quality , and vegetation growth.

September Action Items

North Face Refunds - Ongoing

• Email in the final process of draft

• CC to review

• MM to disseminate
  

Blue Sky Maintenance Course –Planning Completed

• Deadline pushed to Jan due to COVID

• Review during Nov meeting

Grassy Knoll Awning - Ongoing

• TW sent a scope of works to a contractor for a design for a grant proposal.

• TW requested to Alison Banks TRC to provide drawings on the style of awning to be used

• DC queried the appropriate time frame for the build?

• As soon as realistically feasible.

• TRC have stated that we must have a concrete floor

• WB may be able to source affordable materials

• Can a grant be used to cover costs? Will slow down the build until mid next year.

• DW keen to chase a grant for the project.

• Sub Committee - TW to head, with DW in support

• Container ventilation to be fitted - DW to action

Set up “one off” apparel items - Ongoing

TMBC Apparel Shop

• Social media post to advertise shop - WB
  

Inter School Competition - Ongoing

Grant Acquittals - Ongoing

• Amendment to wording for lower trail realignment required by Alison TRC.

• Vegetation management grant - ACDC licence - DW
  

Maintenance Co-ordinator and General Maintenance – High Priority Ongoing

• Position temp filled by DW.

• Trails are very overgrown - spraying priority.

• GC - Suggests that Vegetation management and trail maintenance need to be different positions.

• DW - Possibly put out veg management to tender.

• Discussions surrounding closing the park drew an emotional and mixed response. Consensus was that although it may increase attendees at maintenance days, it would be difficult to police and would be detrimental to out of area riders that have made their way up for a weekend; therefore it was decided not to pursue a full park closure as course of action, however we could close specific areas during maintenance.

• DW suggests that with the MMMP funding announcement that MTB hype may increase and attract more volunteers

• Outstanding Maintenance issues - Review on Exec chat

Regular Social Rides

• 1st E-MTB ride conducted on 27th Oct - 1 participant. However it is now out there and will be conducted twice per month - 2nd and 4th Wednesday at 6am.

• Call has been Emailed out to the membership for volunteers to lead and trail a regular club ride. DW has volunteered.

Racing

• Superflow have approached GC regarding 2022 events - April, May

• Borderline have tentatively expressed interest in June 2022

• Toowoomba DH - July 2022

• Summer Slams - Dec 21, Jan 22

• TW suggested that TMBC take on local school competition for 2022

  • Committee is keen to take this on in some capacity

• GC has created a calendar in trello, to be able to track events and present to our membership on the TMBC Website

New Business

Halloween Ride and BBQ

• Sub Committee has been formed

• Organise off line

Summer Slams

• 19th December, 16th January

• TMBC Members, numbers capped at 50

• CC to train committee and volunteers on timing gear

• DC to Commissaire Dec, DW to Commissaire Jan

Meeting Closed at 8:59pm

September Monthly Meeting

2021 September Monthly Meeting

Date: 29/09/21 7:15PM

Location: Mouse Proof Brewery

Attendees: David Warner (DW), Mani Agrotis (MA), Waide Brennan (WB), Gillian Chesterfield (GC), Matt McColley.

Apologies: Damien Cann, Cameron Carlile (CC), Tony White (TW).

Minutes:

Declared open by DW at 7:15pm

August Action Items

Set up Apparel on TMBC Website - Completed

• Six items of apparel have been created through a Brisbane company – The Print Bar

• A separate website has been created (Free through the Print Bar) and a link has been embedded on the TMBC Main website. Financial links to the TMBC Paypal account have also been completed.

• Payment options have been embedded into the Print Bar site, with profits kept small (Under $2 per item) to ensure that our members have access to affordable club merch year round.

• The links are live with both Cam and Damien having purchased items, the quality of the Athletic T-Shirt is excellent.

Set up “one off” apparel items - Ongoing

• Other items are being designed for print by a Toowoomba company.

o One off T-Shirt (based off WB design)

o Trail Socks

 Design options are still being workshopped

 Possible time for a TMBC Slogan?

Fox on Rocks - Completed

• Overall a great success.

• Gillian thanked sponsors and volunteers for all their combined efforts

o Beginners thrilled with the event, pushed their boundaries

o Pre event coaching very well received

o Elite riders had a great event

o Food and Coffee amazing

o Trails were fantastic

o Shuttles worked well

o Prizes very well received

o Kids had a great time – Kids race a real winner

• DW query – have volunteers been given a shuttle card or similar?

• WB query – Can we pay volunteers? We seem to get the same faces at events.

North Face Email - Ongoing

• MM drafted the Email, in the process of reviewing the final draft

o Reviewing the final touches on how to refund the donation

o MM to complete ASAP

Grassy Knoll Awning - Ongoing

• TRC have stated that we must have a concrete floor – No dirt floor

 WB may be able to source affordable materials

• Can a grant be used to cover cost?

• GC would like to use some of the FOR profit to build the awning

• TW doing up an awning plan

• TRC has OK’d container water tank on back of container

• WB – Can we demonstrate to TRC that it will also be used for horses? If so, we may be able to access additional funding.

Blue Sky Maintenance Course –Planning Completed

• Extended to 31 Dec

• DW working out dates

• Course will be free

AusCycling Level 0 Course – Planning Completed

• 6 spots available for TMBC

• Locked in for November

• CC, GC, MA

• 2 x from St Mary’s

• POC - CC from AusCycle through TMBC Gmail

Interschool Competition - Ongoing

• DW - How do we go about running interschool comps (timing, marshals, paid “vollies” etc?)

o MM – Race crew (vollies) will need an ABN to be paid, essentially as a sub-contractor

 Possible increased liability risk

• MM suggested that Interschool comp will likely need its own committee

o Other comps run a “rule” whereby if a child wants to race, their parents must volunteer “X” amount of hours

• Possibly hire out our timing gear

• Seems like the best course of action would be for TMBC to detach from the comp

o TMBC not in a position time wise to run the competition, however we can offer advice and some assistance where time permits

o Interschool Comp should have its own committee

o TMBC to hire out timing chips

o DC,CC, and DW will all have regional Commissaire accreditation soon

Grant Acquittals - Ongoing

• Check in with TW for update

• Environmental grant can be spent on training (weed management) – Chemical spraying

• Only the maintenance co-ord needs to be trained

Maintenance Co-ordinator and General Maintenance – High Priority Ongoing

• Position Vacant

• DW volunteered to fill in as interim maintenance co-ord

• Major volunteer burnout – 0 volunteers last maintenance day

• Do we need to shut the park on maintenance day

o Consensus is YES (DW wants to hold off)

o Chat Offline on the park shutdown

• Next park maintenance day a possible build day

o Fix key features in the park that require attention

Outstanding Maintenance issues

• Signage

o WB to assess outstanding and complete

• Race signage

o AusCycling conforming signage

o WB suggested using some golf flags for features

• Lockable Trail Box

o Ongoing discussions on required weight, and dimensions

 Does it need to be a one person lift

o Revisit the idea in a sub-committee.

• Jumps on Viper

o They need to be rebuilt as less kicky features, possibly two jumps rather than three.

• Rollercat

o Rollers on the top of rollercat need attention

• Cheeseburger/Fries Realignment

o Design and implement works as discussed

• HotRod

o B Line needs and assessment and possible fix

• GC suggests that the committee needs to eyeball these issues in person and form a solution on scene – Exec ride when Damien gets back – Late October

Amended Petition - Ongoing

• DW – It has been put on the back burner

• Pro TRC, Pro MTB, Pro Park

• Redraft – 30 sec read

o Support TRC and Jubes/Redwood development

New Business

Toowoomba Hospital Foundation 24h Relay – Bikeline Charity Ride

o 3pm Thursday 7th Oct – 3pm Friday 8th October

o Involves many different disciplines of cycling

 Baton passed from one rider onto the next

 No vehicles shall be involved in the baton carry

o Bikeline and Café de Velo donating $1 for every km that the baton travels

 Unsure of how the km are being tracked

o Marcel Govers (Bikeline owner) has requested that TMBC promote the event, and requests support from TMBC Membership

 3-6pm Thursday – Jubilee Park (MTB)

o Committee keen to take it for a night ride in Jubes

 MA to follow up

Regular Social Rides

o Aim for 1 ride per month as a start

 E-MTB, Night, Mid-week, beginner?

o 1st TMBC Social Ride – Halloween night ride

Outstanding Bills from FoR

o Nil

Feedback and Lessons from Fox on Rocks coaching sessions –DW

• DW now an MTBA (AusCycling) coach (for insurance purposes)

o DW can’t be paid, however the Club can be paid

o DW keen to do a coaching session (1 or 2 per month)

o Generate revenue for the club

Purchase Additional Timing Chips

• Closed – Not Viable

o Chips are $80 each, cheaper in the short term to hire them

o Batteries can run out

o Not required as events over 50 Riders fall into a different category, complete with a whole range of different requirements

 Medical, Commissaires etc.

o Events under 50 remain “Bronze” Events

Interclub Social Events

• Viability of forming an interclub competition with other regional clubs

o WB contacted Kooralbyn MTB Club to assess the viability of a meet up, similar to the one TMBC did with Stanthorpe MTB Club

o Very receptive to the idea (Party, Ride Shuttle day at both locations)

o Far enough away for a weekend event

o Stanthorpe MTB interested in utilising TMBC timing equipment for a club event

 TMBC needs to focus on Toowoomba for the remainder of the year

 Possibly assist after Christmas

o WB Suggested holding a Funduro – Stanthorpe Vs TMVC Vs Kooralbyn

 3 races – 3 locations

o Summer sends over December/January

 How many races can we realistically run per year (in Toowoomba)?

• One per quarter – Inter Club level hosted in Toowoomba

• TMBC could also attend other events as a club

Meeting Closed at 8:54pm

Fox on Rocks CoViD 19 Edition 2021

Thank you to everyone who attended this awesome TMBC/Dirt Angels Event!

Congratulations to our first timers we hope to see you next year.
Thanks we had a blast and hope to see everyone again next year.

August 2021 Meeting Minutes

2021 August Monthly Meeting

Date: 25/08/21 7:09PM

Location: GTH Financial

Attendees: David Warner (DW), Cameron Carlile (CC), Matt McColley (MM), Damien Cann (DC), Mani Agrotis (MA), Waide Brennan (WB), Gillian Chesterfield (GC), Tony White (TW)

Apologies: Niall Ryan

Minutes:

Declared open by DC at 7:09pm

No conflicts of interest noted. Previous minutes declared true and correct by CC.

Club health - 215 Members

Financial Health - $31 000

Presidents report: (DW)

All members Emails are now organised through AusCycling, with the supporters memberships being manually entered into Tidy HQ. The maintenance training workshops are being organised in conjunction with TRC, with funding through a grant application with AusCycling. The shipping container is now located at the grassy knoll and should provide much easier access to trail maintenance equipment.

Kind Regards David Warner

June Action items

The North Face (NF)

MM - Google form to send donors

Form will have options for each donor - refund/leave in club funds etc.

GG suggested that the form should have information regarding what the club has achieved over the last 3 months, and what the club is intending to achieve over the next 3 months.

Look into tax deductible nature of the donations

MM to build and distribute form

Online Petition Update

Discuss at September meeting

July Items and New Business

Trail and Signage Audit

DW requested that all members keep an eye out for any signage that may be missing, or in need of repair.

UPDATE

Centrelink Up - Signage required at the split to Centrelink / Giblets.

CC to make up a mini map with new changes.

Signage required at jumple at crows flight/centrelink/canyonero area.

possible issue with canyonero centrelink and crows flight centrelink converging.

Removal of logs on Centrelink to morph it into a green climb trail?

possible ride around option so that logs can remain and its flowy for beginner riders

Daniel from TRC requested a copy of the design of the Cheeseburger/ Fries changes

TRC requests a B line on the Hyperlink creek - this will provide another viable green loop on the upper trails.

New Run of Merchandise

Socks $18 a pair (minimum order of 40 - local printer)

Can’t do logo - however can to print around top

Just Send it, Trail names, TMBC etc

Local printer can now layer colour for more complex designs

WB has a print to place on T-Shirts

Possible Rework of TMBC Merch

Use a print on demand company to prudence 5 or so items.

Staple t-shirt, hoodie, stickers

Always in stock on the TMBC website

Have specialty items printed in TBA

Socks

Special t- shirt when a new trail opens

more intricate designs or special event

DC to set up POD samples, WB to follow up with locally produced items

MERCH Sub Committee Messenger Group

Trail Maintenance

Trial a lockable metal chest that moves around Jubilee to the trail that needs it the most

Change combination each week

Has a log book in the chest

Has the basics - snippers, cord, fuel etc.

Paint the chest bright pink

WB and NR to investigate further

Blue Sky maintenance course

South Burnett, Stanthorpe, TRC and TBMC

Dates TBC - However looking at around 3rd and 4th of October

Trail Maintenance for Fox on Rocks

NR to liaise with GC to organise

Interschool MTB

National schools championships cancelled due to COVID

Former Pres Tom Glover begun the initial talks with Chris Tompson (Head of sport at Mt Lofty SHS) of inter school Mountain Biking

DW and CC to meet with CT next week to further discussions

5 schools are currently interested amd TMBC can provide timing gear

All rider will need to secure Aus Cycling membership to participate, which will further boost club membership

UPDATE - September meeting

TMBC Social Engagement

MA suggested that we engage local legends (such as Jared Graves) for a trial side chat/meet and greet with club members.

MA call for sub committee and action

Darren Wilcox (Club Member) suggested Saturday rides/BBQ with 2 x groups of differing levels heading out. Also suggested night rides, which have traditionally been a club favourite.

UPDATE - Social ride issue now sorted out. Auscyling has advised that we can run social rides. DC has drafted up a guide for ride leaders to follow. Confirmation Email from AusCycling starred in the Gmail.

Liability waiver to be investigated (Task completed - Waiver not suitable for club use - as not legally binding) - No longer required, See above.

DC suggested a MTB movie night and BBQ at the start of Spring.

Projector, with high quality audio

camp chairs etc

BBQ and drinks

Amos road trailhead suitable location due to parking, the hut, and container access

DC and DW to form subcommittee and action

UPDATE - Sub committee (DC and DW) have pushed this out to December school holidays. Intending to make the event a larger event and move it to the depression camp.

Alex McGlashan (club member) suggested a huge rider train from top to bottom.

UPDATE - This could now be facilitated as the Social ride issue is now rectified.

Grassy Knoll Container awning

Grassy Knoll container awning idea discussed.

WB has source a water tank

TW has some ideas on awning design 3m x 3m

Ventilation needs to be replaced on container roof - MM

Look into grant funding for awning

TW - design, quote and grant

Membership Email UPDATE

TidyHQ now has all Membership (215) Emails imported and functioning

Auscycling imports lifestyle and Race Memberships

Supporter memberships are inputed manually by DC

Birthdate field holds the expiry date of each supporter membership

DC to Email each supporter 2 months before expiry of Membership as a reminder. (look into automating this process)

MM to look into adding Supporter Members to AusClycling add in.

MTB Level 0 Coaching Course

AusCycling has provision to run a Level 0 course in Toowoomba

2 day course

Early November

8 people (2 from St Mary’s School)

St Mary’s to possibly provide a venue for the theory

TMBC Exec Ride

All committee interested

Date TBC

Upcoming Events

Mark White (White Lightning Events) may schedule an event in the near future to replace the cancelled GE.

FOR locked in for 18th September

GC has formed a sub committee and preparations are well underway

Club Funduro to run in some aspect on the FOR weekend

Regular social rides to be rolled out O/C of FOR.

Fox on Rocks Weekend

1230 18th September

Lonnie Toia to commissaire event

GC to liaise with Lonnie for specifics

Upcoming FOR tasks

Bunting

CC

Source coffee and food van

TMBC to provide food (slow cookers etc)

Social media post for coffee van

Withcott SS P&C - Cake stall

Race Plates

100 on order - 1 - 50 FOR, 51-100 TMBC

$225 - invoice to be paid MM

Medic

Source medical for event

Timing Chips

confirm numbers and organise shipment (Mark White)

Entry Boss

Confirm with company and open registrations - MM

$50 entry fee TBC

Call out for volunteers

Traditionally FOR volunteer support is high

Volunteer coordinator - DW

Sunday Funduro event - 3 races

Depression camp event village

Race Ideas?

Mini downhill / Enduro

XC event

Dads and Daughter/Kids (under 12’s)

Trail features / Trail Loops

Trail features needing attention

Jumps on Viper

Assess and rebuild

Rollers on the top of Rollercat

Very overgrown section of trail

Roller need to be assed and possibly rebuilt

Cheesy/Fries

look at alternate lines within the 10m limit, in order to increase the length of both trails

Extend fries to terminate at the concrete drop

Realign Cheeseburger to omit the tight switch backs near the end, instead taking the trail high and down to the current hyperlink

Hyperlink then to begin/terminate, as a safe two way trail at the fireroad at the anonymous entry.

Interim Petition UPDATE

DW telechat with TRC CR Rebecca Vonhoff

Red Leaf study results early 2022

Recommendation that TMBC members writes letters to TRC showing support for the Masterplan

Intended result is that TMBC are consulted somehow in the development process

Amended Petition to be drafted

Gather signatures at trail heads to demonstrate non TMBC support for MTB in Toowoomba

Post online petition to SEQ Social Media Pages

Gather support from other rider in SEQ who frequent TBA

Grants

TW had a meeting with Tom Glover regarding grants

Not reconciled- Round 2 - 2019

Weed Management - Northface

Lantana and Privet removal

Train in use of chemical sprays - in consultation with TRC

Purchase club equipment

TW reactivated conversation with TRC

Weed Management grant comes up 6 monthly - $5000

We must acuit the outstanding grant before reapplying for a new one

WB asked if external contractors could be used in weed management via grant funding

Possibly look into rolling 5k weed management grant

TMBC need to log volunteer weed management hours at $25 per hour per person (part of the acquittal process)

NR to ensure that volunteer hours logged

FOR grant rolled over to this years event

TMBC has two accounts

Main Account

Saver Account

Successful grant funding get put into savings account

Meeting declared closed at 9:40pm

July 2021 Meeting Minutes

2021 July Monthly Meeting

Date: 28/06/21 7:13PM

Location: Mouse Proof Brewery

Attendees: David Warner (DW), Cameron Carlile (CC), Matt McColley (MM), Damien Cann (DC), Niall Ryan (NR), Mani Agrotis (MA), Waide Brennan (WB), Gillian Chesterfield (GC), Tony White (TW), Alex McGlashan, Darren Wilcock, Natan Agrotis, Chris Mann, Mal Campbell, Leanne Colthrup, Peter Colthrup

Apologies: Scott mason

Minutes:

Declared open by DC at 7:13pm

No conflicts of interest noted. Previous minutes declared true and correct by CC. 

Presidents report: (DW)

Slow month due to rain each Friday rendering riding for each weekend a right off. Strava send finally went ahead after two weekends of postponing. A couple formal maintenance sessions were held on Sundays, with quite a few ad hoc sessions conducted by committee, and club members, as well as trailworx  throughout the month. Canyonero, Calibre down and Top shelf received the lion's share of maintenance hours.

We are still having issues Emailing information out to the entire Club membership. This has caused a number of projects to stall and has been flagged as a high priority item to address. On wednesday 4th August a training evening will be held for the committee members to address any issues surrounding administration tasks for the club.

The lower park trail alignment is only a couple of days off completion. Turkey is done, and Highlife and Centrelink will be completed by the weeks end. The Dirty Grannyalignment  will be done after the next grant round later this year.

Kind Regards David Warner

May Action Items

Frenzy trail of the week feature.

• Matt is intending to get this rolling again in the near future.

Moving  container to the Grassy Knoll

• Tony has completed a design plan

• Trailworx will level out a pad next week

• Container to be bought up on completion of preps

• Bike stands and seating will be built in the new location

• DW and TW to form sub committee to complete works

Blue Sky Trail Maintenance Training

• Approximately $6500 required for the training

• TRC to be consulted regarding their involvement - Ongoing

• Possible roll out after next grants round

  June Action items

  SEQ DHFinancial  Wrap Up

  • $6028 Net profit for the Club
    
    

  Trail Notice Boards

  • TW has a design file

  • Need to consult with Danielfrom TRC as to the option of TRC Graphic designers  printing new mapsat the Charlton  facility

  • Look into printing a QR sticker for trailforks (most up to date tail map)

  • Johnny Lee (Mad Charlies) has been relentlessly updating Trailforks, and it has the most up to date trail data

  • Amaos road notice board at the hut can be updated with the QR code, the monthly newsletter etc.

  Trails Heroes Update

  • Need the updated Email list to continue

  • Hole in the top of the container needs repair

  • Look into adding a social element(BBQ) to maintenance days to increase numbers

  • Look into dig days where the snippers stayed stored and we focus on actual trail maintenance

  • Police up hand tools throughout the park and return them to the container

  • Look into spare snipper heads and reels of cord 

  The North Face (NF)

  • Go fund me link and North Face information removed from TMBC Website

  • Email to donors has been drafted and awaiting distribution

  • Email distribution and refund option moved to HIGH priority - MMC, CC

  Online Petition Update

  • WB has some information to release to the committee next Wednesday

  • Bench petition until August meeting

  Lower Trail Alignment

  • Turkey is completed. All legacy features such as the rock drop/roll, and the log skinny remain in situ. A medium gap jump has been added and the trail now terminates at the hut.

  • Centrelink is completed. The trail now begins/terminates at the hut. The trail is the main green climb up to Ganny, and has been simplified.

  • Highlife is completed. It has its own entry from the picnic table. The picnic table area now has Ida, Highlife, and Calibre down as single point one way trail options from the area.

  • Work is due to commence on the Frenzy alignment, due to the fire road resurfacing later on in the year.

  New Business

  Trail Signage Audit

  • The President has requested that all members keep an eye out for any signage that may be missing, or in need of repair.

  New Run of Merchandise

  • Remove the old pre orders model

  • Add the option to but online and embed postage into the online store (TMBC Website)

  • Should be around a 2 week turn around for T-shirts

  • New run items to include - T-shirts, Stickers, Trail line socks (Cheesy, Frenzy etc), Stem caps

  • Alex McGlashan suggested that stickers of various colours be placed for sale at LBS. Tis has been utilised with great success in NZ for a small club profit, and fantastic community engagement and publicity

  • GC suggested that it may be time to update the TMBC Logo. The logo was developed 10 years ago. A vote was called. The vote failed, with a majority of those present citing tradition and “Brand” recognition

  • Exec to follow up in group chat on designs and timeframes

  Interschool MTB

  • National schools championships cancelled due to COVID 

  • Former Pres Tom Glover begun the initial talks with Chris Tompson (Head of sport at Mt Lofty SHS) of inter school Mountain Biking 

  • DW and CC to meet with CT next week to further discussions

  • 5 schools are currently interested amd TMBC can provide timing gear

  • All rider will need to secure Aus Cycling membership to participate, which will further boost club membership

  TMBC Social Engagement

  • DC called for a brainstorming session r.e what can the exec do, now for members, to boost club interaction and engagement

  • MA suggested that we engage local legends (such as Jared Graves) for a trial side chat/meet and greet with club members

  • Darren Wilcox suggested Saturday rides/BBQ with 2 x groups of differing levels heading out. Also suggested night rides, which have traditionally been a club favourite

  • WB advised that 2 x MTB coaches with first aid certs are required. One at the Front and one at the back.

  • Liability waiver to be investigated (Task completed - Waiver not suitable for club use - as not legally binding)

  • DC suggested a MTB movie night and BBQ at the start of Spring. 

    • Projector, with high quality audio

    • camp chairs etc

    • BBQ and drinks

    • Amos road trailhead suitable location due to parking, the hut, and container access

    • DC and DW to form subcommittee and action

  • Alex McGlashan suggested a huge rider train from top to bottom

  
  Meeting declared closed at 8:25pm

June 2021 Meeting Minutes

2021 June Monthly Meeting

Date: 22/06/21 7:00PM

Location: Mouse Proof Brewery

Attendees: David Warner (DW), Cameron Carlile (CC), Nial Ryan (NR), Mani Agrotis (MA), Waide Brennan (WB), Gillian Chesterfield (GC), Tony White (TW), Scott Mason, John McBennett, Matt Aorron, Chris Mann, Philip Craft , Leanne Colthrup, Peter Colthrup

Apologies: Matt McColley, Damien Cann

Minutes:

Declared open by DW at 7:13pm

No conflicts of interest noted. Previous minutes declared true and correct by CC and GC. 

Presidents report: (DW)

Dear TMBC members, it is my great privilege to be writing to you today as your new TMBC president.

After a fantastic year in presidency, and many before in various positions in the committee, Tom Glover has decided to pass the reigns on. We wish Tom all the best, and look forward to seeing him out on the trails. As your new president I hope to keep Tom’s momentum going and continue to build the TMBC in the direction the community deserves. 

After last month’s AGM we have seen some movement within the committee.  You have a very strong group of dedicated people to help run the club. Your new committee appointees are Cameron Carlile (Vice President), Damien Cann (Secretary), Mat McColley (Treasurer), Gillian Chesterfield (Women’s Coordinator), Waide Brennan (media), Niall Ryan (Maintenance Coordinator), Tony White (Grants), and Mani Agrotis (Events/ Race Coordinator).

So far this month we have hit the ground running. Niall has taken to the park at full steam with a crew of volunteers armed with snippers, attacking the lower trails, and getting them open after the insane growth we have had to date. As winter is now firmly upon us we are expecting weed growth to stay down for at least a few months.

Jacob Simpson (TMBC sponsored rider) has been busy organising the SEQDH race on Frenzy. Jacob and a committed crew of volunteers put in a huge effort to get the trail race ready. 

Behind the scenes we have had Cameron, Gillian and Damien putting together a petition for the club. Building more awareness of the support the club has from yourselves and other park users. The more support we have the stronger we are when liaising with council. 

In other news around the park, the Quarry Gardens committee have been busy doing a rehabilitation study of the old quarry. In the next few weeks there will be drilling around the rock face along Prince Henry to asses areas of concern. Once they have enough information about the structural integrity the committee will be able to do a more accurate proposal of what can become of the old quarry. TRC have acquired most of the land In front of Prince Henry Heights, and are looking to eventually merge jubilee and Redwood Park. They have one more property left to acquire. The future potential of our MTB park could be huge… fingers crossed. 

What a weekend we just had, SEQDH went off. I firstly would like to say a huge thanks to all the volunteers that came on the day to marshal and lend a hand. It would not have been possible without you. We are very lucky to have such a strong community. Jacob did such a good job with all the preplanning and keeping everyone at ease with all his knowledge of how it should run. There wasn’t anyone involved that didn’t go above and beyond to bring it all together. Sponsors were amazing everyone pooled together to make a great day.  

Kind Regards David Warner

AGM/May Action Items

Targeted Facebook advertising

• Not required as Social currently generating heaps of interest. Possibly look into it further in the future.

Frenzy trail of the week feature.

• Damien to liaise with Matt from Frenzy shuttles to ascertain if this is something that they are looking into continuing in the future.

Spreading out containers across the Park

Moving a containing up to the grassy knoll

• Approved by TRC

• Must be painted in ‘bush colours’

• No advertising may be present on the container

Purchase of additional container for the top section 

• Skills park location declined by TRC

• Investigate new location

• Small containers impractical and hard to find, recommend large container

Petition Status

• Lots of interest at the SEQ DH

• Online petition is live, however only the exec has the link

• Exec decision to not to go live on the online component at the SEQ DH

• Didn’t want it to detract from the event

• Investigate a QR Code link to the online petition

• Ramp up the petition, including launching the online component in July.

Social Rides

• None in June due to SEQ DH

• Schedule for July

Blue Sky Trail Maintenance Training

• Email form Craig now in Gmail inbox

• DW to liaise with Craig for scheduling

New Business

SEQ DH Wrap Up

• TMBC ran in house timing gear, supplemented with some additional hired timing gear. We should see some revenue received from this.

• The event was a complete success, and the overall vibe of the day was awesome.

• There were some minor issues, such as a shuttle provider pulling out, however any minor ‘hiccups

should be considered learning opportunities for future large scale event planning.

• Overall the riders were very happy.

• Revenue from the day will be finalised over the next few days/weeks, and a full financial report from the event will be available for the July meeting.

• Food truck sold out

• Point raised by GC that we must ensure that volunteers are very well looked after, access to food/refreshments especially important.

• TMBC wishes to thank all for their hard work in pulling off such a successful event, especially to Mal and Burkey for the Polaris, and to Jake Simpson for all of his tireless work in putting it together.

Trail Maintenance

Revival of Trail Stewardship Program ‘Trail Heroes’ (Working name)

Develop and implement a program whereby a rider, or group of riders take ownership over a trail, and or, a group of trails, effectively becoming Stewards over their assigned responsibility.

1. The stewards would be responsible for all basic maintenance of their trail/trails, providing a periodic reports on the status of their trail/trails.

2. NR has sent a draft document to the exec chat for workshop and execution.

3. NR will set up a maintenance email address.

4. Suggestion that members provide feedback on the status of trails to the maintenance co-ord email, or through the club socials.

5. GC commented that the term ‘Stewardship’ is a softer term than maintenance, which many people associate purely with weed management. Stewardship encompasses so much more.

• NR advised of TRC having a small engine workshop, and the possibility of TMBC using the workshop to service our weed management equipment. 

• As we are spreading the containers out over three sites we need more equipment.

• WB advised that one of the goals of the petition is to get TRC to engage in Jubilee Park weed management, TMBC volunteers and approaching burnout r.e weed management duties.

CC advised that after the meeting with TRC last week that;

• TRC want MTB to move forward in Jubilee

• TRC are currently focusing on cultural/environment studies across the entire park

• TRC have funds for the studies

• CC acknowledged that although the timeframes are frustrating, we are moving forward

• DW hopeful that moving forward TRC will focus on weed management, freeing TMBC to focus on feature building and actual trail maintenance.

• TRC are very aware the TMBC are the SME on Jubilee Park, however we need to be cognisant of working with TRC rather than against them in order to achieve the best outcome for our members.

DW raised a motion to implement “Trail Heroes” – CC seconded the motion

• NR advised that the trails that are in urgent need of attention are;

1. Calibre down – unrideable

2. Turkey is almost done

3. Top shelf, fires, and Danomite

Suggestion to update the trail head notice boards, and email members regarding upcoming trail maintenance days as the current messages may be getting buried in the social media feeds due to heavy traffic, and advertising.

The North Face (NF)

• TRC cultural/environment study currently on hold.

• Timeframes are unknown for North Face, possibly January 2022 at earliest.

• Return of donations to members and supporters.

• TMBC President to draft an NF update Email to members who made a donation.

DW passed motion to refund. Seconded by all

Social rides

 MTBA Membership required for insurance purposes;

• Organising a regular ride for new members will be difficult die to insurance requirements.

• Further investigation needed to work the problem.

Events

MA spoke to Local Bike Shops (LBS) about sponsoring events;

• Idea is for a themed event (i.e. Funduro) with 1 x LBS sponsoring that particular event.

• All LBS seemed very supportive of the concept.

• Events could be expanded to cover many disciplines (i.e. four cross, dirt jumping, dual slalom)

MA also asked LBS’s for feedback on SEQ DH event.

• LBS’s advised that although they were happy to help, more advance notice was needed to secure donations, prizes etc.

TRC Update - CC

• TRC to begin Highlife rebuild in July.

• Centrelink / Turkey alignment to commence in July;

1. Turkey to be a designated Blue two way trail.

2. Centrelink to link all the way to the gazebo.

3. Unjumbling of Turkey/Centrelink to enhance safety.

Fox on the Rocks

• GC advised that the date for Fox is set for 18 Sep 21.

• GC requests social media posts.

• Sponsorship for the event is also required.

Meeting declared closed at 8:10pm

May 2021 TMBC AGM & Monthly Meeting

2020 TMBC AGM and May Monthly Meeting

Date: 20/05/21 7:00PM

Location: East Toowoomba Bowls club

Attendees: Tom Glover (TG), Cam Carlile (CC), Dave Warner (DW), Waide Brennan (WB) Gillian Chesterfield (GC), Tony White (TW), Chris Mann (CM), Geoff Wieden (GW), Matt Adkins (MA), Bruce Quinn (BQ), Damien Cann (DC), Niall Ryan (NR)

Apologies: Nil

Minutes:

Declared open by TG at 7:19pm

No conflicts of interest noted. Previous minutes declared true and correct by CC. 

1. Presidents report/AGM: (TG)

Financial Audit not required as we are under the 250K threshold, however the accountant will still verify our accounts. President moves to open the Annual General Meeting (AGM), declaring all committee positions now vacant. TG made a note that as only single nominations were received, there is no requirement for a vote. TG thanked all nominees, those returning, and new. New committee positions are therefore as follows;

President – David Warner

Vice President – Cam Carlile

Secretary – Damien Cann

Treasurer -  Mat McColley

Grants and Sponsorship- Vacant

Social Media Presence and Membership – Waide Brennan

Women’s Co-ordinator – Gillian Chesterfield

Event Co-ordinator – Vacant

Maintenance Co-ordinator – Vacant

TG called for anyone present to feel free to nominate for any of the vacant positions. NR then nominated for Maintenance Co-ordinator. All present seconded the nomination, confirming NR as the new Maintenance Co-ordinator. TG then noted that there is an active trail maintenance  group on FB messenger, which is great, however it requires oversight from the maintenance co-ordinator as an Admin to function well. GC then suggested targeting the Toowoomba Public FB group to motivate more train users to assist. TG then advised that it is wise for TMBC to remain separate from the public group, and that reposting from the club FB group into the public group is a way to reach park users without TMBC posting directly to the public group. 

NR then suggested looking into targeted advertising on TMBC FB page, and pinning trail maintenance to the top of the TMBC FB feed.

GC suggested scheduling 3 days per week around maintenance. 

MA commented that Frenzy used to run a trail of the week feature on their FB, which received positive feedback from passengers, and generating interest in the trail system.

Moving on, TG thanked all for their hard work over the previous 12 months, citing a difficult year due to COVID, bushfires, and recent heavy rainfall. NR and MA thanked the exec for their hard work. TG then bought up some big wins for the year, noting the new skills park, the completion of Danomite and a refresh of some much loved older trails. The committee then thanked TG for his tireless work as President. TG then called the AGM closed and passed the agenda to the new President, David Warner.

1. SEQ Downhill Series Race 4 – Mackenzie Frenzy DH: TG, CC, WB, DW

Race now 4 weeks away. Jake Simpson (JS) is organising and preparations are now 90% complete.  Mark White (MW) , from White Lightening will commissarrie. TMBC will run it as a club. A huge maintenance session was done  3 weeks ago, with a new line built around the road gap, as we are waiting on TRC to complete a landing. JS is organising a final maintenance session of the bottom section of Frenzy. CC noted that Frenzy is running great.

Regarding DH rego, TG stated that AusCycle and MTB Aus are not working for registrations, and that  TMBC have reached out to Entry Boss, and spoke to their facilitator about setting up regos. Entry Boss connects to Aus Cycle to check for valid race licences, however physical check will still need to be conducted on race day. TMBC will incur a cost of  $99 for Entry Boss use. MM to follow up.

MW intending to supplement TMBC timing gear. Club will rent 150 units, should have about 200 units available on the day.

Require 2 x toilets from  Master Hire for the top of Frenzy. WB to follow up.

Parking will be available in Shultz paddock – Will require weed management. NR to follow up.

Shuttles on race day. Looking to use a combination of Frenzy Shuttles + possibly hiring another bus, the club trailer, and JS looking into an additional bus/trailer. Rego price will include 2 x shuttles only. A seeding run and race run shuttle. MA researching commercial licensing Requirements.

Medic organised

Will need to do a volunteer/Marshall call out. Food not yet actioned, a food truck proposal was raised.WB to action.

1. Update – Highlife, Dirty Granny, Centrelink: (DW)
   Trailworx has been awarded the contract for the works. Works are due to commence after 30 June 21. TRC have requested another onsite meeting with TMBC and the Contractor. TRC are seeking further clarification on trail alignment.
   
   

2. TMBC Focus for the next 12 Months (DW)
   Due to the difficulty in securing intermediate future trail development , DW proposes that TMBC shift focus to maintaining the current system to a high standard, with emphasis on adding features to the existing trails. DW also suggests that TMBC focus on fostering our strong social network, though funduros, social events and rides etc. All agreed that due to events such as  the current difficulty in securing the North Face expansion, that a more nurturing approach to the current network was a good idea.
   
   

3. Trail Maintenance
   NR suggested that for ease of access that we split the equipment into three sections. TMBC purchase a half container for the top section, move one of the containers to the grassy knoll, and leave one at the bottom. All in agreement. DW to action.

1. Petition Update (DW)

Launch the petition at the SEQ DH in 4 weeks.

CC to post the petition draft in the exec chat.

1. General Business

Start thinking about the next social event – Stanthorpe Funduro, Kooralbyn club invitational ride in Jubes, Strava sends, social ride.

CC suggested a Strava Sends weekend with an emphasis on a challenging option and a fun option, to take place 2 weeks after SEQ DH.

TG advised that Craig from Blue Sky Trails has advised that some grant funded trail maintenance training may be available, and has asked if TMBC is interested. TG to forward Email to TMBC Gmail account.

Meeting declared closed at 8:50pm

ACTION ITEMS:

ITEM

ASSIGNED TO 

1. Investigate targeted advertising on FB

Unassigned

1. Consult with Frenzy Shuttles on the trail of the week feature

DC

1. SEQ DH Maintenance session

JS and WB

1. SEQ DH Master Hire Toilets

WB

1. Shultz paddock snipping

Unassigned

1. SEQ DH Shuttles

JS and MA

1. SEQ DH Food Truck

WB

1. SEQ DH Volunteer call out

Unassigned

1. Maintenance container movements

DW

1. Ongoing trail Maintenance 

NR

1. Petition draft to exec chat

CC

1. Social event – discus on exec chat

All