2021 October Monthly Meeting
Date: 27/10/21 7:09PM Location: GTH Financial
Attendees: David Warner (DW), Cameron Carlile (CC),Damien Cann, Tony White (TW), Gillian Chesterfield (GC), Matt McColley.
Apologies: Waide Brennan (WB)
Minutes: Declared open by DC at 7:09pm
Presidents Report
TRC acquired funding for the Toowoomba Mountain Bike Master Plan (TMBMP) - AUD $6 600 000 (6.6 Million), 3.3 Million from a Federal Grant, 3.3 Million from TRC and Lockyer Valley Regional Council (LVRC).
A meeting will be held between TRC, LVRC, and TMBC on Friday 29th Oct regarding first steps on the implementation of the TMBMP. TMBC will be pushing to be included as a primary stakeholder in the roll out of the design and build.
Following on from the finding announcement DW met with Mark, the representative of the Withcott Hotel. Mark indicated that he is keen to assist TMBC as a sponsor for any events, and/or MTB specific activities. There is also an intention for a MTB resort type of operation to be built behind the Withcott Pub.
It may be feasible to conduct some of the Monthly Meeting at the Withcott Pub.
Trails have enjoyed a great run for the last few weeks, enjoying a great balance of dirt quality , and vegetation growth.
September Action Items
North Face Refunds - Ongoing
Email in the final process of draft
CC to review
MM to disseminate
Blue Sky Maintenance Course –Planning Completed
Deadline pushed to Jan due to COVID
Review during Nov meeting
Grassy Knoll Awning - Ongoing
TW sent a scope of works to a contractor for a design for a grant proposal.
TW requested to Alison Banks TRC to provide drawings on the style of awning to be used
DC queried the appropriate time frame for the build?
As soon as realistically feasible.
TRC have stated that we must have a concrete floor
WB may be able to source affordable materials
Can a grant be used to cover costs? Will slow down the build until mid next year.
DW keen to chase a grant for the project.
Sub Committee - TW to head, with DW in support
Container ventilation to be fitted - DW to action
Set up “one off” apparel items - Ongoing
TMBC Apparel Shop
Social media post to advertise shop - WB
Inter School Competition - Ongoing
Grant Acquittals - Ongoing
Amendment to wording for lower trail realignment required by Alison TRC.
Vegetation management grant - ACDC licence - DW
Maintenance Co-ordinator and General Maintenance – High Priority Ongoing
Position temp filled by DW.
Trails are very overgrown - spraying priority.
GC - Suggests that Vegetation management and trail maintenance need to be different positions.
DW - Possibly put out veg management to tender.
Discussions surrounding closing the park drew an emotional and mixed response. Consensus was that although it may increase attendees at maintenance days, it would be difficult to police and would be detrimental to out of area riders that have made their way up for a weekend; therefore it was decided not to pursue a full park closure as course of action, however we could close specific areas during maintenance.
DW suggests that with the MMMP funding announcement that MTB hype may increase and attract more volunteers
Outstanding Maintenance issues - Review on Exec chat
Regular Social Rides
1st E-MTB ride conducted on 27th Oct - 1 participant. However it is now out there and will be conducted twice per month - 2nd and 4th Wednesday at 6am.
Call has been Emailed out to the membership for volunteers to lead and trail a regular club ride. DW has volunteered.
Racing
Superflow have approached GC regarding 2022 events - April, May
Borderline have tentatively expressed interest in June 2022
Toowoomba DH - July 2022
Summer Slams - Dec 21, Jan 22
TW suggested that TMBC take on local school competition for 2022
Committee is keen to take this on in some capacity
GC has created a calendar in trello, to be able to track events and present to our membership on the TMBC Website
New Business
Halloween Ride and BBQ
Sub Committee has been formed
Organise off line
Summer Slams
19th December, 16th January
TMBC Members, numbers capped at 50
CC to train committee and volunteers on timing gear
DC to Commissaire Dec, DW to Commissaire Jan
Meeting Closed at 8:59pm