2021 September Monthly Meeting
Date: 29/09/21 7:15PM
Location: Mouse Proof Brewery
Attendees: David Warner (DW), Mani Agrotis (MA), Waide Brennan (WB), Gillian Chesterfield (GC), Matt McColley.
Apologies: Damien Cann, Cameron Carlile (CC), Tony White (TW).
Minutes:
Declared open by DW at 7:15pm
August Action Items
Set up Apparel on TMBC Website - Completed
• Six items of apparel have been created through a Brisbane company – The Print Bar
• A separate website has been created (Free through the Print Bar) and a link has been embedded on the TMBC Main website. Financial links to the TMBC Paypal account have also been completed.
• Payment options have been embedded into the Print Bar site, with profits kept small (Under $2 per item) to ensure that our members have access to affordable club merch year round.
• The links are live with both Cam and Damien having purchased items, the quality of the Athletic T-Shirt is excellent.
Set up “one off” apparel items - Ongoing
• Other items are being designed for print by a Toowoomba company.
o One off T-Shirt (based off WB design)
o Trail Socks
Design options are still being workshopped
Possible time for a TMBC Slogan?
Fox on Rocks - Completed
• Overall a great success.
• Gillian thanked sponsors and volunteers for all their combined efforts
o Beginners thrilled with the event, pushed their boundaries
o Pre event coaching very well received
o Elite riders had a great event
o Food and Coffee amazing
o Trails were fantastic
o Shuttles worked well
o Prizes very well received
o Kids had a great time – Kids race a real winner
• DW query – have volunteers been given a shuttle card or similar?
• WB query – Can we pay volunteers? We seem to get the same faces at events.
North Face Email - Ongoing
• MM drafted the Email, in the process of reviewing the final draft
o Reviewing the final touches on how to refund the donation
o MM to complete ASAP
Grassy Knoll Awning - Ongoing
• TRC have stated that we must have a concrete floor – No dirt floor
WB may be able to source affordable materials
• Can a grant be used to cover cost?
• GC would like to use some of the FOR profit to build the awning
• TW doing up an awning plan
• TRC has OK’d container water tank on back of container
• WB – Can we demonstrate to TRC that it will also be used for horses? If so, we may be able to access additional funding.
Blue Sky Maintenance Course –Planning Completed
• Extended to 31 Dec
• DW working out dates
• Course will be free
AusCycling Level 0 Course – Planning Completed
• 6 spots available for TMBC
• Locked in for November
• CC, GC, MA
• 2 x from St Mary’s
• POC - CC from AusCycle through TMBC Gmail
Interschool Competition - Ongoing
• DW - How do we go about running interschool comps (timing, marshals, paid “vollies” etc?)
o MM – Race crew (vollies) will need an ABN to be paid, essentially as a sub-contractor
Possible increased liability risk
• MM suggested that Interschool comp will likely need its own committee
o Other comps run a “rule” whereby if a child wants to race, their parents must volunteer “X” amount of hours
• Possibly hire out our timing gear
• Seems like the best course of action would be for TMBC to detach from the comp
o TMBC not in a position time wise to run the competition, however we can offer advice and some assistance where time permits
o Interschool Comp should have its own committee
o TMBC to hire out timing chips
o DC,CC, and DW will all have regional Commissaire accreditation soon
Grant Acquittals - Ongoing
• Check in with TW for update
• Environmental grant can be spent on training (weed management) – Chemical spraying
• Only the maintenance co-ord needs to be trained
Maintenance Co-ordinator and General Maintenance – High Priority Ongoing
• Position Vacant
• DW volunteered to fill in as interim maintenance co-ord
• Major volunteer burnout – 0 volunteers last maintenance day
• Do we need to shut the park on maintenance day
o Consensus is YES (DW wants to hold off)
o Chat Offline on the park shutdown
• Next park maintenance day a possible build day
o Fix key features in the park that require attention
Outstanding Maintenance issues
• Signage
o WB to assess outstanding and complete
• Race signage
o AusCycling conforming signage
o WB suggested using some golf flags for features
• Lockable Trail Box
o Ongoing discussions on required weight, and dimensions
Does it need to be a one person lift
o Revisit the idea in a sub-committee.
• Jumps on Viper
o They need to be rebuilt as less kicky features, possibly two jumps rather than three.
• Rollercat
o Rollers on the top of rollercat need attention
• Cheeseburger/Fries Realignment
o Design and implement works as discussed
• HotRod
o B Line needs and assessment and possible fix
• GC suggests that the committee needs to eyeball these issues in person and form a solution on scene – Exec ride when Damien gets back – Late October
Amended Petition - Ongoing
• DW – It has been put on the back burner
• Pro TRC, Pro MTB, Pro Park
• Redraft – 30 sec read
o Support TRC and Jubes/Redwood development
New Business
Toowoomba Hospital Foundation 24h Relay – Bikeline Charity Ride
o 3pm Thursday 7th Oct – 3pm Friday 8th October
o Involves many different disciplines of cycling
Baton passed from one rider onto the next
No vehicles shall be involved in the baton carry
o Bikeline and Café de Velo donating $1 for every km that the baton travels
Unsure of how the km are being tracked
o Marcel Govers (Bikeline owner) has requested that TMBC promote the event, and requests support from TMBC Membership
3-6pm Thursday – Jubilee Park (MTB)
o Committee keen to take it for a night ride in Jubes
MA to follow up
Regular Social Rides
o Aim for 1 ride per month as a start
E-MTB, Night, Mid-week, beginner?
o 1st TMBC Social Ride – Halloween night ride
Outstanding Bills from FoR
o Nil
Feedback and Lessons from Fox on Rocks coaching sessions –DW
• DW now an MTBA (AusCycling) coach (for insurance purposes)
o DW can’t be paid, however the Club can be paid
o DW keen to do a coaching session (1 or 2 per month)
o Generate revenue for the club
Purchase Additional Timing Chips
• Closed – Not Viable
o Chips are $80 each, cheaper in the short term to hire them
o Batteries can run out
o Not required as events over 50 Riders fall into a different category, complete with a whole range of different requirements
Medical, Commissaires etc.
o Events under 50 remain “Bronze” Events
Interclub Social Events
• Viability of forming an interclub competition with other regional clubs
o WB contacted Kooralbyn MTB Club to assess the viability of a meet up, similar to the one TMBC did with Stanthorpe MTB Club
o Very receptive to the idea (Party, Ride Shuttle day at both locations)
o Far enough away for a weekend event
o Stanthorpe MTB interested in utilising TMBC timing equipment for a club event
TMBC needs to focus on Toowoomba for the remainder of the year
Possibly assist after Christmas
o WB Suggested holding a Funduro – Stanthorpe Vs TMVC Vs Kooralbyn
3 races – 3 locations
o Summer sends over December/January
How many races can we realistically run per year (in Toowoomba)?
• One per quarter – Inter Club level hosted in Toowoomba
• TMBC could also attend other events as a club
Meeting Closed at 8:54pm