April 2021 TMBC Monthly Meeting

2020 TMBC Monthly Meeting

Date: 20/04/21 7:00PM

Location: East Toowoomba Bowls club

Attendees: Tom Glover (TG), Cam Carlile (CC), Dave Warner (DW), Waide Brennan (WB) Gillian Chesterfield (GC), Terry Robotham (TR), Chris Mann (CM), Geoff Wieden (GW)

Apologies: Mat McColley, (MM), Brendan Perks (BP)

Minutes:

Declared open by TG at 7:33pm

No conflicts of interest noted. Previous minutes declared true and correct by GC. 

1. Presidents report: (TG)

More rain, with more weeds and grass growing in the park. Big shout out to all involved in the maintenance and whipper snipping of the park. Social ride scheduled for this weekend. With Funduro booked for second weekend of May. DH booked for 12/13 of June. Spoken to Mark who confirmed that he will commessaire/ assist in the operation of the event and arrange for extra timing chips to be rented. Council are aware of damage to middle gap and are arranging fix, however this will unlikely occur till after DH. 

1. Treasures report: (TG)
   $29K (combination of GFM and Grants) $8K in separate account. Matt will arrange report before AGM. 

1. Highlife/ Calibre: (TG)
   Trailworx awarded contract, however works cannot commence till post June 30. These works will likely be linked in with current pending Trailworx projects (Centerlink and Dirty Granny reworks) 
   
   

2. Social Ride: (CC)
   Stanthorpe social ride was a huge success with approx. 25 TMBC with around 15 local Southern Downs club members with good relationships being built. This weekend sees Stanthorpe come to Jubilee for a social ride from Bridge st to Amos. BBQ will be operated at Amos. Next Funduro is scheduled for May focussing on the lower trail network.
   
   

3. AGM (TG)
   AGM scheduled for May meeting (20/5) – TG to send club newsletter and financial docs prior to this.
   
   

4. General Business
   Maintenance group heading to drinks on Saturday night – DW keen to shout drinks on behalf of the club. All happy to endorse this. A further thanks to everyone who has lent a hand with snipping, raking, clearing etc. Still a few lower trails to clear from recent rains.
   GC: Petition currently on hold pending new club exec. 

Meeting declared closed at 8:26pm

ACTION ITEMS:

ITEM

ASSIGNED TO 

1. TG to finalise club newsletter 

TG

1. MM to finalise annual report before AGM

CC

March 2021 Monthly Meeting

2020 TMBC Monthly Meeting

Date: 18/03/21 ​7:00PM

Location: East Toowoomba Bowls club

Attendees: Tom Glover (TG), Cam Carlile (CC), Dave Warner (DW), Waide Brennan (WB) Gillian Chesterfield (GC), Sonya Clarke (SC)

Apologies: Mat McColley, (MM), Brendan Perks (BP)

Minutes:

Declared open by TG at 7:16pm

Previous minutes declared true and correct by DW.

1. Presidents report: (TG)

Social night ride was a success with good attendance across skill and age levels. Grant submitted to TRC for Turkey/ Dirty Granny project. Plenty of rain (again) in park will no doubt impact grass and weed growth. Acquittal for timing gear due end of month. 

2. Treasures report: (TG)
Currently $29.5K in bank with $9K to be acquitted. Membership numbers are a little skewed due to ongoing AusCycling issues. MTBA: 143 full members with 53 supporters – hoping that this can be amended before next meeting.

3. Go Fund Me update (TG/CC)
Currently just over $3K raised - thanks to all who have donated so far. GC – use more social rides to promote this. CC - Potential to approach bike shops to add on extra to sale price. Socials to be used, but not over saturated as this will potentially drop hype.

4. DH Race (TG)
TG met with Jacob Simpson to confirm what is happening. SEQ DH likely not running but Jake confirmed a lot of the ground work is done, with clubs looking to take ownership. TG will speak to Mark White about assistance in running this as a club event with the club hiring more chips. This should also result in a higher profit for the club. Track will likely be full Frenzy as fire road changes have resulted in the Hot Rod into Frenzy link being unrideable. Club will speak to Matt from Frenzy MTB to come on as a title sponsor for the event. Medics will also need to be sourced.

5. Petition Launch (TG/CC)
On the back of last meeting, the club has decided to raise a petition around: Maintenance, more trail funding and agreeance to the proposed MOU. Club will plan to launch this in the coming month.

6. AGM (TG)
AGM due to occur in May. Club will have details at April meeting and upcoming Newsletter.

7. General Business

Riders have raised concerns around exposed part of Danomite with both land slip and trees down. 
GC & TG – At the moment it seems rather difficult to progress the trail development and master plan and is taxing on all involved. Club should look to shift focus to social aspect and more existing trail development over the current weed management. All agree to discuss at further meetings, particularly with AGM approaching and potential for new exec. 
Next club Funduro to focus on lower part of Jubilee with a current working date of May 9th. CC will run exec through event timing operations. 
TRC due to commence toilet block works next to power pole at Bridge St trail head with plans to be completed by EOFY. 

Meeting declared closed at 8:40pm

ACTION ITEMS:

ITEM

ASSIGNED TO 

1. TG to draft letter to club for potential shift in club focus

TG

2. CC to revise petition and send to nominated club members

CC

3. Club to commence planning on next Funduro

Exec

Monthly Meeting February 2021

2020 TMBC Monthly Meeting

Date: 18/02/21 ​7:00PM

Location: East Toowoomba Bowls club

Attendees: Tom Glover (TG), Mat McColley, (MM), Cam Carlile (CC), Dave Warner (DW), Gillian Chesterfield (GC), Mal Campbell (MC), Scott Mason (SM), Justin Olsen (JO), Niall Ryan (NR), Nev Siebenhausen (NS), Chris Hadzi (CH), Chris Mann (CM)

Apologies: Brendan Perks (BP)

Minutes:

Declared open by TG at 7:03pm

Justin & Scott from Trailbiz noted as potential conflict of interest.

Previous minutes declared true and correct by GC.

1. Presidents report: (TG)

Second Funduro was a success with 25 riders with club running solo without Mark from White Lightning. A further thanks given to Dave and the volunteers for their work over the last month. Looking to get Highlife sorted in the next month (more in agenda item 3). Club newsletter also issued to a good reception. 

2. Treasures report: (MM)

Club has transferred across to AusCycling however still a few teething issues. Membership numbers still up in the air given this change. 

3. Highlife (TG)
Both Trailbiz & Trailworx have now supplied quotes for revamp works based on club briefing. No further input has been received by club via socials or email. Council will be arranging these works and club will update once winning contractor has been awarded.

4. Frenzy Fire Road (TG)
Works should almost be completed on a 5-week program. CHadvised that contractor has mentioned that they may be completed by end of week. NR noted that works looked good from a recent ride. Council updates have been that works is currently on track.Club will update once this has been completed. This should complete all fire road works until EOFY. Amos rd. also now fully sealed and open. Club will arrange for second container to be moved up to the grassy knoll once completed.

5. Go Fund Me (GFM) for North Face
Club has set up a Go Fund Me (GFM) for the North Face Project with the hopes of raising $50K for council to then match 75% of total. Build will be quite large with difficult terrain. Link will be via a blurb on the TMBC website to ensure that people are utilising the website. Project may be hindered by current council plans for environmental and cultural works. Club potentially looking into

GC raised the idea of meeting guest speakers to attend meetings, WB suggested this but at Funduro’s around the BBQ at the end.

DW suggested arranging petition around the trail network expansion, maintenance and overall council funding for DirtArt masterplan. Club will move forward on this.

6. Maintenance/ Skills Park (DW)
Maintenance turnout has been amazing to keep grass and weeds under control. Only trails yet to be reopened are Calibre down and HotRod (due to fire road works). CC hoping to attack Calibre down this weekend. Middle section of Frenzy also will require maintenance post fire road works.

TG raised ongoing conversation around council assisting with trail weed management – all agree that petition will have this aspect built in. MC suggested club tent set up on weekends to promote petition and raise awareness. CH suggested speaking to other clubs who have been successful in securing funding. CC Raised motion – WB Seconded.

TG noted that Bridge St. Toilet Block works will be completed before EOFY. 

7. General Business
Full moon social night ride occurring Saturday 27/2.
CC confirmed conversation with Steve from SDMTBC around a social ride with TMBC and also potentially a Funduro down at Mt Marley. All agree that Club should pursue social ride – CC to confirm date with SDMTCB. Funduro at Mt Marley to be further explored post social ride.

TG confirmed that a number of schools are very keen on interschool MTB for which TMBC could run timing gear for. This is still in early stages and will update accordingly.

GC raised issues with berm at the end of green line. DW confirmed that this is still to be amended with the green line being split. NR raised issues with the log ride alignments.

Meeting declared closed at 8:51pm

ACTION ITEMS:

ITEM

ASSIGNED TO 

1. Club to launch GFM Exec

2. Club to draft petition. Exec

3. Calibre down working bee CC

4. Club to amend green catch berm and realign logs Exec

TMBC Summer Slam January - Results Provisional

Thanks again to everyone who joined in the fun and competed or volunteered for TMBC’s Summer Slam series.

Results are posted below:

Monthly Club Meeting - January 2021

2020 TMBC Monthly Meeting

Date: 21/01/21           7:00PM

Location: East Toowoomba Bowls club

Attendees: Tom Glover (TG), Mat McColley, (MM), Cam Carlile (CC), Dave Warner (DW), Gillian Chesterfield (GC), Justin Olsen (JO)

Apologies: Brendan Perks (BP), Waide Brennan (WB)

Minutes:

Declared open by TG at 7:22pm

No conflicts of interest noted.

Previous minutes declared true and correct by MM.

1.       Presidents report: (TG)

Thanks to Dave & Vollies for weed management works on trails. Top Shelf is now open now that FKG works are completed. No damage to trail network from these works. Bottom of Frenzy fire road has been tendered and will commence in next month or two. Highlife/ Viper has been completed by Trailbiz and is ready to be opened. (JO) Dirt is black soil and needs tyres.

GE & FOR set for Sep 18-19 – planning to commence closer to date.

DH is June 12-13 with Jake Simpson happy to come back to co-ordinate this.

2.       Treasures report: (MM)

Approx. $25K cash in account (mix of GE and donations) Still $5K to acquit to grants. Cycling Aus have recommended a slight increase from $20 to $25 for club membership across all clubs. Club happy to update this.

3.       Summer Slam (TG)

Summer Slam 1 was a success with round 2 due on the 31/1 with the same set up. A good mix of skill and age groups attended.

Current issues around MTBA transition to Cycling Aus which is slowing our registrations of Summer Slam 2. MM working through this. Decision made to change back to 2 hours from 3.

4.       Highlife (TG)

Repairs will go direct to market; however, club will have a say in design. Decision made to focus on bringing Highlife back to old self – Keeping it on the high side of the fire road, between 350m and 400m and have a similar pace and blue rating to the old trail. Club to post to socials around this and for people to email club directly if they would like to have involvement in this. Club will then meet with this group to discuss plan.

.

5.       Maintenance (DW)

Maintenance scheduled for this weekend with a focus on Top Shelf, Danomite and the remainder of the upper Jubilee trails commencing at Bridge St. (DW) Some of the gear is in need of some maintenance – decision made to look at this after Sat maintenance. (JO) offer volunteers who have been using their own gear some line/ fuel etc.

6.       Go Fund Me (GFM) for North Face

Club will put up a GFM for North Face project – which will be split into 2 parts based around both funding and grant timing. Part 1 will be Hot Rod extension and one of the black trails near Ida. Part 2 will be the Blue Traverse and the remaining black ascent and double black descent near Ida.

7.       General Business

(GC) Lets utilise the club calendar with more social events and lock them in now. Possibilities around social rides, Easter event or another night ride. Club to discuss this more through chat.
Club happy to continue meetings at East Toowoomba Bowls moving forward on 3rd Thursday of month. 

Meeting ended at 8:53PM

ACTION ITEMS:

ITEM

ASSIGNED TO

1.       Go fund me blurb

Cam

2.       Cam & Dave to put in Defib donation board

Dave/Cam

3.       Exec to look at more events planned before the end of the month

Exec

Welcome to the commitee Gillian.

TMBC would like to welcome our newest executive on the committee. Last month Gillian Chesterfield was voted in for the Womens Co-Ordinator role. The entire committee is excited to have her on board, Gillian is an extremely passionate lady and is already firmly embedded in our MTB community and we look forward to her input, ideas and positive attitude to help progress our club and the longevity of Jubilee Park. Here is a little bit of a whos who from Gillian herself.

Hi there, 

I thought that I should be proactive and introduce myself as having been firstly nominated and then voted on to the Toowoomba Mountain Bike Club Board of Executives as the Women’s Coordinator.  

If you haven’t heard, this is a role that has been created by TMBC to ensure we have an active female voice alongside men in our fast-growing sport.  I hope to be able to build a sense of community and connection between the members of TMBC and its wider community and ensure that our trails continue to grow physically and form a foundation for mountain bike recreational activities, social connection and community spirit.  

A little about me, I’ve been riding since 2017, not as long as some but longer than lots of others.  I don’t like falling off but do fairly regularly.  My husband and daughter ride, they’re not experts but definitely have “the riding bug”.  My favourite trail in Jubilee is Defib, its quick and can be done more than once if time allows.  I am the race director for Fox on Rocks – Covid 19 edition and I’m looking forward to bringing that event together in 2021. 

September Monthly Meeting

2020 TMBC Monthly Meeting

Date: 17/9/20     7:00PM

Location: Zoom Meeting 

Attendees: Tom Glover (TG), Mat McColley, (MM), Cam Carlile (CC), Waide Brennan (WB), Dave Warner (DW), Tamara Katai (TK), Gillian Chesterfield (GC)

Apologies: Brendan Perks (BP)

Minutes:

Declared open by TG at 7:06pm

No conflicts of interest noted. 

Previous minutes declared true and correct by WB

1. Presidents report: (TG)

Main focus has been GE last month. Inland rail grant second round and Covid Kick start grant for timing gear both pending outcome. Continuing to work through memo of understanding with council along with vehicle access etc. 

Back burning has occurred throughout the park with spot fires likely to continue for another week or so. 

Audit of trail network post fires in coming weeks to assist with clearing & possible rebuild of damaged features.

Next addition of club newsletter has been released 

Jake Simpson has stepped down from DH coordinator role – big thanks to Jake for his work over the last few years!

Working with council around approval/ scheduling of Highlife/Centrelink updates with TrailWorx / TrailBiz

1. Treasurers report (MM)

53K in account Made just over $9K from GE 

39K in grants account with $1500 coming through QR codes/ donations etc. 

1. FOR Update (GC)

Working through getting sponsorships etc. White Lightning are stepping away from event due to ongoing travel restrictions. Meeting with Ian Harwood (EMS) with Kate Craft around picking this up. Medic almost locked in. Commesaire Lonnie is not available however Ian (EMS) may be able to support this. Bike shops on board to sponsor race stages as a replacement for lack of race village. TG – TMBC are happy to sponsor a stage too. 

Opening registration on 1st October with CC to assist with trail maps 

GC - Work be good to work out more of a structure around local shops from a long term point of view

Approached trade mark lawyer around the Fox On Rocks name – early stages at this point. 

1. Skills Park

Skill area is ready for us to commence our works with council now completed theirs. Work will commence next weekend. GC & DW attended for media launch today with John McVeigh. Will look to share photos of progress with John’s office. 

1. GE Wrap up

Successful event with both participants and spectators adhering to Covid safe plan. 

Big thanks to our amazing volunteer support!

All happy with running of event and may open up more opportunities in the future. 

1. Women’s Co-Ordinator role 

Role will be named ‘Women’s Coordinator Role’ and post will be out to nominate for role with voting at next club meeting. 

TG Raised motion for the aboveGC seconded 

Club to work on role description to be released in coming days.  

1. Maintenance update 

Bit of a mess in the park post back burn. Working through downed trees with club other club members chipping in. Maintenance day to be scheduled once spot fires have eased.  

Meeting ended at 8:11 PM

ACTION ITEMS:

ITEM

ASSIGNED TO 

1. Look into thanks for big donations through sports 

Exec

1. Club to release description for Women’s Coordinator role

Exec

RIDER BRIEF

Riders Brief Queensland Enduro Series Toowoomba Mountain Bike Club - Round 2

Welcome to round 2 of the 2020 race season. It’s now time to hit the trails in the great atmosphere that is, the original enduro series in Australia. The Queensland Enduro Series caters for all levels of riders from the A line elite riders to the first-time riders out for a great day with family and friends.

SPECTATORS Spectators must report to registration at Amos Road OR scan the QR codes at other entries to record their arrival time. Event passes will be ready for all spectators that have indicated they will be attending through the online rider entry process. Spectators are also asked to report to the registration desk before leaving to record their departure time. This is a COVID compliance requirement set out by State Health and will help to ensure racing can continue.

Registration will open from 8 am to 10amTo allow riders to spread out and minimise contact, there will be a 2 hours registration window in which you can pick up your race plate and start racing. Please come to registration ready to race with your bike and all mandatory equipment on. (U17s, U15s, U13s that includes knee pads and elbow pads and gloves). 

For example, if you pick up your plate at 8am you finish by 12pm, if you pick up at 10 am you finish at 2 pm. As usual you will have 4 hours to complete all stages. This will minimise lines at registration and at the beginning of stages. Your pickup time will be noted at registration and we will be able to see the time of day you finish the last stage through the timing software. It is very important that everyone who participates strictly observe social distancing throughout the whole event. Always keep a bike length away from others.

STARTWhen you come to each start line where people may be lined up, please ensure that you follow the markings and bunting to ensure a safe 1.5 distance. Do not overlap wheels. 

TIMINGAs usual all timing points are automated. Start marshals will be checking that a minimum of 30 seconds is left between each rider. You can ask for more time between you and the next rider if you feel it is needed. Give each other as much space as possible. There will also be a finish marshal, roving marshals and COVID marshals ensuring everything is running smoothly. 

FIRST AID First aid will be provided paramedics. If you come across an injured rider stop and help them and send the next rider that comes along to the finish to alert the marshal. They will stop racing on that stage and send for the medics. You will be allowed to restart the stage or take an average time. This will be your choice. If you require medical assistance for any reason throughout the day, we urge you to see the medics in the event centre. 

RERUNS Reruns without penalty will only be permitted if you can show that the reason you needed a re-run was for something that was out of your control. Reruns must be approved prior to starting your rerun by the Commissaire.

FINISH When you finish a stage move clear of the finish line before stopping. If meeting up with friends at the end of a stage run, ensure to maintain social distancing. We will ensure that there is plenty of space at the finish of every stage. If it looks like it’s getting crowded, we will hold the start.

PLEASE NOTE: There is a compulsory liaison stage at the end of Stage 1 (Defib descent) – please follow the signs and enjoy the mellow climb back to the top.

RESULTS Results will be published LIVE throughout the weekend, so you can check your results. Results will be collated across categories and will be made official at the end of racing on Sunday. You will be asked at registration If you have read this briefing, hard copies will be available if you have not.

PRESENTATIONS Podium positions will be available online shortly after racing finishes on Sunday. We post series points after the completion of the race as usual. As the series has been compacted into only a few months you will be able to pick up your trophy at the next round or after the race. If you are unable to pick up your trophy, let us know and we will have it posted out to you.

• Sanitise your hands regularly. Hand sanitiser will be available. 

• Always maintain social distancing. 

• If you have a cold or flu-like symptoms - DO NOT COME. We reserve the right to deny entry if you have a fever or show flu-like symptoms. 

Monthly Meeting - July 2020

2020 TMBC Monthly Meeting

Date: 17/6/20            7:00PM

Location: Met Hotel Toowoomba 

Attendees: Sam Harvey, Niall Ryan, Haydn Wilcock, Chris Mann, Dennis Burke, Terry Rowbotham, Ben Adams, Darren Wilcock, Gillian Chesterfield (GC), Tom Glover (TG), Dave Warner, Waide Brennan (WB, Cam Carlile (CC), Baden Adkins, Matt Adkins. 

Apologies:

Mat McColley, Jacob John Simpson, Brendan Perks

Minutes:

Declared open by TG at 6:38PM 

No conflicts of interest noted. 

Previous minutes declared true and correct by TG – GC seconded

1.     Presidents report: (TG)

Productive last month. Micro grant from council & Kickstart grant from state gov received. 2 events in approved and in planning stages (GE – Sep, FOR - Nov).Backburning dates changed twice now. Trailbiz still working on Danomite.

Club insurances updated & CovidSafe plans made. Park bookings have now been made for events.

2.     Treasurers report (MM)

50k cash in the bank. 40k relates to grants. 2.5k for shirt pre-orders. We still owe 5k for trailbiz which is in the 40k and need an invoice from council for the booking fee. Starting to get a few social members through website plus the MTBA members. Purchases made for event Bunting & Defiib up honour board.

3.     Backburn (TG)

Currently Posponed to 3/8 – 10/8. 

4.     Event updates (TG & GC)

GE: Maxxis QLD Enduro series for 6/9. Most of the event is organised with WhiteLighning arranging rego and 80% of event operations (timing, medic). Club has organised parking and bunting with WB talking to MasterHire for toilets etc.Club will be putting up trophies for Queen Stage.  As soon as Rnd 1 sells out, rego will open. Will be calling out for volunteers prior to event with volunteers receiving shuttle passes for services. Easy-up gazebos to be set up for shade for starts with TJM covering us for extras. COVID Safe plan to be followed with event village to be set up accordingly. Rod Hickey locked in to commissaire both events.

FOR: Event set up going smoothly so far. Stages to be released in September to allow for coaching sessions prior to the event occurring. Frenzy Shuttles confirmed for shuttles. Still working on sponsorships for the event with Heritage Bank dropping out. Will likely look to the local bike shops and TRC for support here. Event will be officially launched in the coming week. Adaptive cycling has reached out for potential category – Club to further look into this. 

5.     Northface/ Skills area (TG)

Skills park: Main project for club remains as the rejuvenation of the skills area at Bridge St including 2 MTB jump lines and small skills area focussing on progression. Easy rider will also re-become its own loop. CORCA have sent through engineered designs for some manmade structures which we will hope to use for this project. Grant for $10K has been approved from state gov. Currently awaiting TRC to sign off on this (potentially post backburn)  

North Face: Area north of Centerlink has been coined ‘The North Face’ – to focus on rejuvenating this area. Club has completed extensive work on Ida & Reaper over the last few months. Looking at access over to this area in accordance with the DirtArt Masterplan via trail 22 (Blue traverse from Frenzy triple drops to top of Ida/Calibre/Highlife). Club are looking at volunteer building trails in order to get matched funding for this – as well as sponsorship go fund me etc. 

3 Trails are earmarked for the Ida area for club building. (1 single black ascent, 2 descents – 1 black, 1 double black). Prior to this, area is required to be culturally signed off by WWW Tribe & to be audited prior to sign off. 

$5K maintenance grant still to be used – Highlife up area to be focussed on with highlife becoming one way with Calibre being the main climb for the area. Also a realignment of the bottom of Viper into Giblets rather than going into the up section of RollerCat.  

6.     Newsletter (TG)

Newsletter sent via email to members signed up via MTBA. GC called out a change to the ‘Donate or Join’ to be changed to donate only given its current audience. Currently will only be sent to members but may extend moving forward. Possibility of adding in Dirt Angels page in future additions. Club to look into posting newsletter in cabinet in bottom gazebo at Amos Rd. 

7.     Danomite (TG)

Trail has been audited and works are required before sign off due to new fire road near Harvey St. TrailBiz are completing remediation works ASAP and have liaised with both the Auditor & TRC. Club will confirm once open. Maintenance day will likely assist with getting this trail completed and up to audit guidelines. Dan’s Bell & state gov acknowledgement both in progress. 

8.     Signage/ Donation QR (TG, WB)

TRC have new trailhead signs going in in coming months with larger club presence. New blue trail signage to be erected once backburn is competed. Club has had QR code stickers made to place on each trail sign which will link to club page for donations/ how to become involved. 

9.     Sponsorship (TG)

Club looking into getting 10 major sponsors on for a year of sponsorship – still early days around this.  

10.  Social Rides (TG)

MTBA restrictions are to be followed for any MTB Club social ride. (See MTBA website for exact details) Waiver idea to be looked into to potentially combat this. 

11.  Merch (WB)

60 shirts sold as at 15/7. Club should make between $800-$1000 which will go straight back into the club. Possibility of re-doing this with a different shirt(s) down the line. Club to also look into bumper stickers again.  

12.  General Business

Amos Rd being sealed mid-September with works only during weekdays with the road still open on weekends. (LVRC) Reminder that Strava DH round is on weekend of 24-25 July. Maintenance will be pushed to the 2/8 to allow for this.  

Meeting closed at 8:38pm. 

ACTION ITEMS:

ITEM

ASSIGNED TO 

1.     Event volunteer vests to be investigated

WB

2.     Club to further investigate adaptive cycling event

TG

3.     Club to investigate social ride waiver for non MTBA members

ALL

4.     Club to look into run of TMBC bumper stickers 

ALL

Monthly Meeting - June 2020

Declared open by MM @7:05

Previous minutes confirmed as true & correct by MM

Presidents report: (MM)

Productive month – thanks to all involved so far. Successfully
rewarded $250 micro grant from TRC to be used on equipment. $2K state government
grant to be used for events. Stronger communities successfully realigned to be
used for skills park at Bridge St.

Financial update (MM)

$47K in account with $39K will be paid out. Donations will be pushed
through the socials before EOFY through Australian sports foundation donation scheme.
Raffle of E-bike still in early stages. Club currently banking with Westpac but
working though potential change to Heritage to tie into sponsorship.

Back Burning (MM)

Re-scheduled for 6 – 20  July (pending weather)

Strava Races (CC)

Going strong so far with last week moved forward to this weekend.

GC raised suggestion around opening up contest to Family
(mother/daughter, father/daughter, sons etc) to further improve community
engagement. Exec to consider this particularly in upcoming school holidays.

Fox On Rocks (GC)

Making good progress with event planning so far with White Lightning
happy to run event timing & paramedics. Coaching program prior to event also in the works.

Working on social media advertising with a hope to run some
supporting races between now and then – working on Heritage as title sponsor.
Official socials to come from TMBC social page due to reach.

Tom has organised park entry/ rental stuff with Lulu doing catering.
Matt from Frenzy shuttles is on board for both coaching days and event days (likely
utilising the club trailer with minivan as well as current Frenzy set up).

Ideally going a little over breaking even to put money back into the
club. Club will supply volunteers for marshalling.

Club merch (WB)

Good response so far – Sportstar Screenprinting have come up with
ladies & kids designs too. Pre-orders to come soon. GC raised idea of
T-shirt for event (F.O.R./Dirt Angels)

Supporter membership on
Website (MM)

Website updated to include supporter
membership (non MTBA but still supporting the club) – credit card set up, just
waiting on paypal.

Skills area / stronger
communities grant (MM)

Club to explore re-chatting to Daniel around approval process.

Trail Audit Works (MM)

Trailworks have ticked off items from audit
on Frenzy, Fries and Turkey. New trail signage provided by council and will be
put in post burning.

Danomite & connector works (MM)

SM (TrailBiz) happy for connectors to be opened. ‘Danomite’ trail completed
with audit being completed on Tuesday 23/6.

Maintenance Days (MM)

Should return soon – likely end of month June prior to back burning.

1.       General Business

GC – Container signs – can we look into redoing sponsorship. (split
to 3rds with area for dedicated space for upcoming events)

Trees down on Defib (up & down) have been flagged with council
for removal.

SM – Highlife remediation works to be looked at post back burning
works with a push for highlife to be converted to a one way decent.

GC raised idea of amalgamation Mt Peel & Stenner St jumps into
one club. MB confirmed that idea has been discussed in past meetings – with the
majority against due to volunteer maintenance having to be spread across the 3
sites and funding for upgrades/ repairs/ maintenance can only be applied for and issued to TMBC.

WB raised idea of council arranging clean fill drops at bottom of
jubilee to be utilised in areas of the park where dirt is scarce. Club to
explore this